7 Party Planning Tips For Building Your Party Timeline

7 Party Planning Tips for Building Your Party Timeline

One of the best things that you can have when you are planning a party or event of any
size is a written party timeline and master shopping list. By making yourself a good solid
timeline and comprehensive list for shopping, you can ensure that your party goes off
without a hitch.

Here are seven tips from professional party planners to get you on the right track in
planning your shopping list and timeline:

Tip #1 – No matter what the size of your event, if it is for children or adults, a wedding or
a simple birthday party, you must have a master shopping list as well as a good timeline.
Simply use a pen and paper and decide on how long things will take you to do and start
filling in your timeline. And, while you are going through the process, this is the time to
start a shopping list as well.

Tip #3 – Before you can start to build your timeline and shopping list, first you must
decide on where your party or event will be held and how many people you will be
inviting. If you will be using an event location or a restaurant, you need to secure your
space before moving along to do anything else.

Tip #3 – Once you have secured your location for your party, then you can start to build
your lists. To start building your timeline think about the things you will need to do
before the party, such as send out your invitations. If you will be having them custom
printed you will need to allow extra time for the printing before you can mail them out to
your guests.

Tip #4 – Now that you have your date and location secured, and you have ordered your
invitations, if necessary, then it is time to think about what you will be doing at your
party, what type of food and drinks will be on the menu, and how long you want the party
to last. Dedicate a single sheet of paper just to your party day and list everything you will
need to do, in order, by time. For example, preparing food before guests arrive would be
at the top of the sheet of paper, while giving out party favors may be at the absolute
bottom.

Tip #5 – In addition to your timeline for the day of the party, you will also want to
formulate a timeline for the two weeks or so leading up to the event. Here you will need
to block out time for cleaning, shopping, decorating, etc…

Tip #6 – As you do each of the steps above, you will start to develop a good timeline and
a great shopping and supplies list of things which you will need. This will be a great help
to you and can even help you to remember to pick up things that you might otherwise
have forgotten. In addition, you will also start to see if there will be any conflicts in your
timeline where you might need to move a few things around or enlist the help of others.

Tip #7 – Once you have your lists generated then it is time to stick to them and make sure
everything gets done. If you are finding that you have more work to do than time to do it
in, it is perfectly acceptable to ask other people to help you with carious parts of the
event. In fact, most people you will find would be happy to help you.

If you will be hosting a party or event, the best thing you can possibly do for yourself is
to follow these tips, and others you hear from friends, and develop yourself a good
timeline and master shopping list. By writing things down, you will much more clearly
see what you need to do and what you will have time to do yourself.